Jan 8, 2019 - Outlook on Mac will either export everything - all account/folder. Outlook 2016 - select Edit Categories, then the + (plus) sign near the bottom.
More than 10 million people rely on Groups in Outlook every month to work together and get things done. Groups is proving useful to our customers. And for that, we couldn’t be more thankful. Groups in Outlook offers huge improvements over traditional distribution lists, with a shared space for group conversations, calendars, files and notebooks, the convenience of self-service membership and much more.
Today, we’re pleased to announce Groups is now rolling out to Outlook for Mac, iOS and Android. Groups is already available in Outlook for Windows and on the web—so now you can access your group conversations and content no matter which platform you use.
With these updates, you can:
- View your group list.
- Read and reply to group conversations.
- Add group events to your personal calendar.
- View unread messages sent to the group.
- View group details within the group card (Outlook for iOS and Android only).
There is more to come as we continue to work on making Groups better in response to your input, so stay tuned.
Recently released updates for Groups in Outlook
In addition to bringing groups to more Outlook apps, we’ve released several new features for Groups in Outlook on other platforms, too.
Give guest access—Last fall, we updated Outlook on the web to give you the ability to set up guest access for people outside your organization, set group classification as defined by Office 365 admins, and view usage guidelines. Now, these same capabilities are available in Outlook for Windows.
Invite people to join—One of our most requested improvements was an easier way to invite multiple people to join a group. We’ve released the Invite to join feature to Outlook on the web, which lets you create invitation links and share them with others via email or other channels, giving them a quick way to join the group.
Multi-delete conversations—Group owners can now multi-select conversations and delete them from the group conversations space in Outlook for Windows.
Send email as a group—Office 365 admins can grant send-as and send-on-behalf-of permissions to members of a group using the Exchange admin center. Group members who have these permissions can then send emails as the group, or on behalf of the group, from Outlook for Windows and Outlook on the web.
What’s next
We’re always listening to your feedback as we deliver new Groups capabilities to Outlook. Here are a few of your key requests we are going to tackle next:
- Add appointments to a group calendar in Outlook for Windows—When adding an event to a group calendar, you will have the option to do so without sending an invite to everyone in the group.
- Addition of Mail Contacts as guests—You will be able to easily add Mail Contacts in your company’s directory as a guest in a group.
Thanks for the feedback, and please keep it coming via our UserVoice site.
—The Outlook team
Frequently asked questions
Q. Now that Groups support is being added to Outlook for iOS and Android, what happens to the standalone Outlook Groups app?
A. Customers gave us feedback that they wanted Groups available directly in Outlook for iOS and Android. The Outlook Groups app will still be available while we continue to enhance Groups experiences in Outlook, such as adding support for group files, calendar and notebooks.
![Outlook For Mac Change Groups Outlook For Mac Change Groups](/uploads/1/2/5/2/125281914/109457911.jpg)
Q. Why am I not seeing Groups yet?
A. Groups is rolling out to Outlook for Mac, iOS and Android and will be available for eligible users in the coming weeks. Even if you are using the latest build of Outlook for Mac, iOS and Android, Groups will only be available to those who have joined or been added to a group. Once we add the ability to create and join groups on Mac, iOS and Android, every Office 365 user will see Groups in Outlook.
Q. Is Groups available to Outlook.com users?
A. Groups is for commercial users of Office 365 and is not available for Outlook.com.
Q. Why am I not seeing all my groups in Outlook for Mac?
A. Outlook for Mac currently shows the top 10 most active groups in Outlook for Mac. We’re working on making all groups visible in a future update.
Q. What about Outlook for Windows 10 Mobile?
A. We’re working on the best way to integrate Groups in Outlook for Windows 10 Mobile. In the meantime, the Outlook Groups app for Windows 10 Mobile helps customers stay on top of all group activities, including conversations, files, calendar and notebook.
Q. Where can I find more about managing Groups in Outlook for my organization?
A. If you are responsible for managing and supporting Outlook for your company, take a look at our IT pro documentation and check out our recently released improvements for administering Groups.
Q. What is coming next for Groups?
A. Stay tuned to the Office 365 Roadmap to see what is on the way.
A contact list, also known as a distribution group, is a grouping of email addresses collected under one name. A message sent to a contact list goes to all recipients listed in the list. You can include contact lists in messages, meeting requests, and in other contact lists.
Note: If you have a Microsoft Exchange account, contact lists are not saved to the Exchange server. Any lists that you create are saved on your computer and are available only in Outlook for Mac.
Newer versionsOffice 2011
Create a contact list and add or remove people
Office 365 subscription plans for consumers who work with Outlook 2016 for Mac include:
- At the bottom of the left navigation pane, select People.
- On the Home tab, select New Contact List.Important: If the New Contact List option is greyed out, set your preferences to Show my 'On My Computer' folders, and then return to finish creating your contact list.
- Enter a name for the contact list.
- Do any of the following:ToDo thisAdd a person from your contacts, or add a person with whom you've recently exchanged emailSelect Add , type the first few letters of the person or group's name, and select the name from the pop-up menu.Add a person who is not in your contacts or with whom you haven't recently exchanged emailSelect Add , and type the person's email address.Prevent message recipients from seeing the addresses of other group membersSelect the Use Bcc to hide member information check box.Remove a memberSelect the member's name, and choose Remove .
- Select Save & Close.The contact list appears in your Outlook contacts in the On My Computer folder. You can send messages to the list exactly as you would to any person.Notes:
- To delete a contact list, open the list, and then on the List tab, choose Delete. Deleting a list does not delete contacts that you already have saved in Outlook or contacts from your organization's directory.
- You can view the contact names in the header of a message or meeting request. In the To box, select the arrow next to the name of the Contact List. After the list is expanded, you can’t collapse the list again in that message.
Show my 'On My Computer' folders
To view your On My Computer folders, do the following:
- On the Outlook menu, select Preferences.
- In the Outlook Preferences box, under Personal Settings, select General.
- In the General box, clear the Hide On My Computer folders checkbox.
- At the bottom of the navigation pane, click Contacts .
- On the Home tab, click Contact Group.If Contact Group is not availableTo create a contact group, you must set your preferences to show the On My Computer folders.
- On the Outlook menu, click Preferences.
- Under Personal Settings, click General .
- Under Folder list, clear the Hide On My Computer folders check box.
- Enter a name for the contact group.
- Do any of the following:ToDo thisAdd a person from your contacts, or add a person with whom you've recently exchanged emailClick Add , type the first few letters of the person or group's name, and then click the appropriate entry on the pop-up menu.Add a person who is not in your contacts or with whom you haven't recently exchanged emailClick Add , and then type the person's email address.Prevent message recipients from seeing the addresses of other group membersSelect the Use Bcc to hide member information check box.Remove a memberClick the member, and then click Remove .
- Click Save & Close.The group appears in your Outlook contacts, and you can send messages to the group exactly as you would to one person.Notes:
- To delete a contact group, open the group, and then on the Group tab, click Delete. Deleting a group does not delete contacts that you already have saved in Outlook or contacts from your organization's directory.
- You can view the contact names in the header of a message or meeting request. In the To box, click the arrow next to the name of the Contact Group. After the list is expanded, you can’t collapse the list again in that message.
Tip: You can import and export contacts from other applications such as Outlook for Windows, Apple Mail, and Entourage. For more information, see how to Import a .pst file into Outlook for Mac from Outlook for Windows